Managed Print Services

Analytics and Optimization

How do you make your print infrastructure more efficient, affordable and sustainable?

What Your Challenges Are

• Equipment, consumable, repair and general operation costs are too high

• No line of sight into print usage, underutilization or service levels

• Power consumption and paper usage stand in the way of sustainability

How We Help You Improve the Return On Your Investment

• Consolidate print devices to lower costs and improve energy consumption and sustainability

• Proactively manage your print infrastructure to maximize uptime

• Track device usage, provide performance updates and uncover improvement opportunities with intuitive dashboards, user portals and reporting

• Establish print budgets and allocate costs

Example Results

• The University of the District of Columbia (UDC) achieved an 82.96% reduction in print overages, reduced wait times for print services and refocused key print assets

• The City of New York reduced print equipment by 51%, increased uptime to 99.8% and saved $58M

Office and Mobile Workflow Automation

How do you create a better workplace for an evolving and mobile workforce?

Xerox^® Managed Print Services automates processes to improve productivity and the employee experience in the office and on the go.

What Your Challenges Are

• Untamed paper-based processes reduce productivity and increase the potential for mistakes

• Mobile and remote workers need secure, flexible print, scan and storage capabilities

• Employees want the same digital experience in and out of the office

How We Help You Create Workflow Automation

• Identify paper-intensive workflows and replace them with automated ones

• Scan paper-based information directly into business applications

• Create searchable digital files that can be accessed and printed in the office or on the go

• Empower mobile employees with services that can be accessed anywhere, anytime

Example Results

• Morrell Group, a full-service automation controls design and engineering services organization, stored more than 1,000,000 documents digitally and achieved 25% cost reduction

• Family Services of Toronto digitized 100 years of paper records for easy access and efficient retrieval

Data, Document, & Device Security

How do you stay safe from evolving external and internal security threats?

Xerox^® Managed Print Services uses a comprehensive approach to security to prevent breaches, detect attacks and protect your documents, devices and data.

What Your Challenges Are

• Hacking incidents and cyberattacks are constantly evolving and increasing

• With more connected devices than ever before, endpoints such as printers are often an overlooked vulnerability

• Simple mistakes such as leaving documents at the printer can expose sensitive information

How We Help Secure Your Data, Documents, and Devices

• Ensure every printer on your network complies with security policies using automated monitoring and remediation

• Automate your response to cyberthreats with integrated print security technologies from Trellix and Cisco

• Send automatic alerts of unauthorized disclosure of data and content

• Release print securely only after a user authenticates at a printer

Why Xerox

• Xerox is the only company to receive security authorization from FedRAMP for cloud-based managed print services, an element of Xerox^® Managed Print Services

• The most security-minded businesses and governments choose Xerox:

  • 10/10 Top Global Banks

  • 10/10 Largest Universities

  • All 50 U.S. State Governments

• External partnerships with best-in-class security experts like Trellix and Cisco bolster protection of documents and data